The biggest obstacles for facilities managers are often due to breakages, stoppages, and other nexpected problems with equipment or infrastructure. These kinds of issues tend to be distracting and urgent, and many of them could have been prevented with proactive maintenance.

The best facility managers understand how to manage a schedule that will help them stay ahead of maintenance on each of their buildings’ equipment and systems.

The maintenance schedules for these systems within a building can be viewed in calendar form so facility managers can easily see exactly when equipment is due for maintenance. The best facility managers also use standardised procedures, such as checklists, to do maintenance tasks correctly each time.

Along the same lines, facilities managers should also have a plan for tracking the supplies and equipment that they need to keep the building safe and operational, including cleaning supplies and spare parts for

They also keep good records of their maintenance and of any issues. With this kind of data, building facility managers can get more proactive with their maintenance by looking for trends, patterns, and other insights.